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EEGS' Anti-harassment Policy for SAGEEP Meetings and ActivitiesStatement of PolicyThe Environmental and Engineering Geophysical Society Board at its 2017 annual meeting voted to adopt the American Geophysical Union’s Code of Conduct. The adoption of the Code of Conduct establishes an anti-harassment policy for the SAGEEP meeting and associated activities. It is the policy of SAGEEP that all participants enjoy an environment free from discrimination, harassment, and retaliation. EEGS is committed to providing an atmosphere that encourages the free expression and exchange of scientific ideas. In pursuit of that ideal, SAGEEP is dedicated to the philosophy of equality of opportunity and treatment for all members, regardless of gender, gender identity or expression, race, color, national or ethnic origin, religion or religious belief, age, marital status, sexual orientation, disabilities, veteran status, or any other reason not related to scientific merit. Violators of this policy will be subject to discipline. Definition of Sexual HarassmentSexual harassment refers to unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature. Behavior and language that are welcome/acceptable to one person may be unwelcome/offensive to another. Consequently, individuals must use discretion to ensure that their words and actions communicate respect for others. This is especially important for those in positions of authority since individuals with lower rank or status may be reluctant to express their objections or discomfort regarding unwelcome behavior. Definition of Other HarassmentHarassment on the basis of any other protected characteristic is also strictly prohibited. This conduct includes, but is not limited to the following: epithets, slurs, or negative stereotyping; threatening, intimidating, or hostile acts; denigrating jokes and display or circulation of written or graphic material that denigrates or shows hostility or aversion toward a particular group or an individual based on inclusion in a particular group. As part of the adopted Code of Conduct, the following definitions of Expected and Unacceptable Behavior are provided: Scope of PolicyThis policy applies to all attendees at SAGEEP and its associated activities, including scientists, students, guests, staff, contractors, and exhibitors, participating in the scientific sessions, tours, and social events. Reporting an IncidentAny individual covered by this policy who believes that he or she has been subjected to harassment should contact any of the EEGS Board members or provide information in writing on the Harassment Complaint Form that can be downloaded and printed or found at the SAGEEP Registration Desk. The complainant is not required or expected to discuss the concern with the alleged offender. All complaints will be treated seriously and investigated promptly. Confidentiality will be honored to the extent permitted as long as the rights of others are not compromised. The InvestigationUpon receipt of a written and signed complaint, the EEGS Board will select an impartial investigator, usually a Society Officer or Board member. Any person with a real or perceived conflict of interest may not serve as an investigator. If a criminal or civil case is pending or under investigation by law enforcement regarding the alleged incident, no action will be taken by EEGS until the case is resolved. The investigation, if deemed warranted, will proceed as follows: Retaliation Is ProhibitedEEGS will not tolerate any form of retaliation against persons who file a complaint, serve as witnesses, or otherwise assist in the investigation. Retaliation is a serious violation of this policy and, like harassment or discrimination itself, may be subject to disciplinary action. Disciplinary ActionIndividuals engaging in behavior prohibited by this policy as well as those making allegations of harassment in bad faith will be subject to disciplinary action. Such actions range from a verbal warning to ejection from the meeting or activity in question without refund of registration fees and revocation of their membership. Repeat offenders may be subject to further disciplinary action, such as being banned from participating in future SAGEEP or affiliated society meetings or other activities. QuestionsAny questions regarding this policy should be directed to the EEGS board at [email protected]. |